Word is not designed for handling large document collaboration, which includes sending clients reports. On closer inspection you’ll start to notice that lists are not always correct, more noticeable with numbered lists, and that some styles are no longer correct.
It’s more noticeable in large documents because page numbers in cross references and table of contents are obviously wrong. It’s beyond the scope of this brief comment here to explain why but they are the source of many problems. Other sources of major problems on target computers are ‘styles’, or lack of them, and ‘lists’. Fonts… well just stick to the common fonts on the source computer for maximal compatibility. Problems due to printer characteristics are fairly easily fixed by setting the page setup on the target computer to be the same as that on the source computer. As Leo has stated, printer and fonts can change the look when the document is opened on another computer. This issue is bigger than Ben Hur and yet so few people know about it. If you need to share editable documents in Word format, just realize they will not display or print exactly the same everywhere.
#ALL WORD DOCUMENTS OPEN WITH NO MARGIN PDF#
Author the document so the PDF comes out the way you want it to, and then share that with your client. When sharing finished documents with others, use PDF. If you do need to exchange a document such that others can edit and make changes to it, Word’s “.doc” and “.docx” formats are what you need just don’t expect the document to look the same everywhere. Consider it a display-only format - not unlike the paper it’s intended to replace.
Depending on the document, it can be, to some limited extent, but that’s not its purpose at all.
PDF is not a format designed to be edited. The resulting PDF file can be viewed anywhere with a PDF reader and should look, and even print, exactly the same as your original PDF. PDF creation acts like a printer - but a printer that’s the same everywhere. The interface used to save as PDF often looks very much like an interface you use to print the document. PDF, which stands for “Portable Document Format”, is designed to display exactly the same everywhere, even across different operating systems, no matter what your system or printer characteristics.Ĭurrent versions of Microsoft Word and other word processors can save to PDF format directly. The PDF file format is specifically created to solve this problem. Unfortunately, “close” is vague, and can be startlingly different from what you intended. Word will substitute something “close” to the font you wanted. If you create a document using one font that happens to be installed on your computer, and then view it on another system where the font is not present, things will look different. Different system, different lookĪnother common difference is fonts, which are not the same across systems. Default margins, paper size, and other differences in both capability and configuration can make a document appear very differently when viewed or printed on one system as compared to another. When Word displays a document in a print layout or page view, it uses the characteristics of the currently-selected printer to determine what the document will look like when printed. Word processors like Word are generally designed to produce documents to be printed. In a nutshell: it’s all about the printer. Your client is on the right track: that’s exactly what PDF is for.
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They were never meant to distribute documents to others for reading. Word documents were never intended to do what you’re doing.
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